Returning to Campus in August 2020

The Academy of Our Lady of Peace will open our physical campus to students for the fall semester on Monday, August 17. Our goal throughout this process has been to provide a safe, onsite face to face education, five days a week, beginning this in August for all students. We believe that reopening our campus is in the best interest of our young women. We also recognize the need to find a pathway for reopening our campus safely with the health and wellbeing of our entire community in mind.

Below is an executive summary of detailed information provided in the OLP Roadmap for Reopening. We encourage all parents, students, and community members to read the entire document. It will be updated on a bi-weekly basis as we prepare for the start of the 2020-2021 academic year. 

Reopening Update from Dr. Lauren Lek

 

OLP Roadmap for Reopening - Full Document

Four Pillars: The OLP approach to safety has four pillars: Physical Distancing and Reducing Student Density; Health Screening and Preventative Hygiene; Cleaning, Sanitizing, and Disinfecting; and Communications, Training, and Coordination.These four areas align with the guidance on school reopening from the CDPH, CDE, SDCOE and SDCPH.  Each of these critical areas helps shape our approach to ensuring our policies and protocols provide the necessary conditions on the ground to mitigate risk of exposure to COVID-19. We identified these pillars through ongoing study of the growing literature on COVID-19, such as how to reduce transmission risk of the virus, the role masks and effective hand-washing play in protection, and how to reduce and kill surface germs in a school setting. We also know that the best operations plan must be clear, flexible, and sustainable, and therefore our efforts only become operational when we can communicate, train and coordinate them effectively.

 

Face coverings: Students and employees will wear face coverings throughout the school day. Face coverings should be either (A) a cloth or disposable face mask without a ventilator or (B) a face shield that wraps below the chin and behind the ears, and has a cloth drape that tucks into the shirt. If students are wearing a face mask, they should bring two face masks, cloth or disposable, to school each day in case one gets dirty. Extra disposable masks will be available should they be needed. 

Physical distancing: Movement on campus will be controlled and directed to provide safe 6 feet physical distancing. In classrooms, students will be seated in the same pods to allow for collaborative learning, with safety plexiglass shields at 24’ height, then spaced 6 feet apart. Face coverings will remain on at all times. 

Hand hygiene: Students, faculty, and staff will follow a regular schedule of hand washing or use of hand sanitizer throughout the day. Students will be expected to use hand sanitizer before each class. Additional hand sanitizer stations will be accessible across the campus. Hand sanitizer dispensers will be available in every classroom and outside every building entrance to ensure regular access. 

Enhanced cleaning/ disinfection schedule: Daily cleaning practices will be compliant with Centers for Disease Control (CDC) recommendations, including the types of cleaning products used and the frequency of cleaning. Special attention will be paid to the cleaning of high touch surfaces throughout the day. Students will wipe down their desks after each use, appropriate receptacles with signage will be provided to collect used wipes. All safety plexiglass shields will be sanitized at the end of each period and allowed to dry during the break between classes. The entire school will be deep cleaned at the end of the day. 

New Health Center: Due to COVID-19, OLP has partnered with an outside medical company to support in ensuring the overall health and wellness of our campus. The Health Center will be staffed with medical personnel during all school hours, and operated separately from the school, but in partnership with school administration. This will also support student and staff privacy. 

Health screening: Families are asked to monitor their household members for COVID-19 symptoms, including fever, and avoid bringing sick students to school. Everyone will undergo temperature and symptoms screening upon entry to campus. Anyone whose temperature exceeds 100.0 degrees Fahrenheit or answers yes to the COVID-19 questions, will be sent to the Health Center for a secondary screening of their temperature and COVID-19 symptoms. If a student or employee exceeds the 100.0 temperature or develop COVID-19 symptoms they will be isolated.  Parents/guardians will be contacted to arrange pick-up within the hour. In addition to daily self-screenings, parents and students are obligated to report the following information to Mrs. Hooper, and remain at home as recommended by the CDC: (1) If they have traveled outside of the country, parents should consult the CDC Traveler’s Health Notices as to whether they must self-isolate for 14 days after they return from international travel; (2) If they had close contact with someone who was ill with confirmed COVID-19, they may not return to school until 14 days after the date of exposure.  According to the CDC: “Close contact” means being within 6 feet of an individual for at least 15 minutes without a mask on; (3) If a member of their household is ill with confirmed or suspected COVID-19, they may not return to school until 14 days after the date of exposure and shall remain at least 6 feet away from the ill individual until 14 days have passed to the extent possible. 

Updated sick policy and enforcement practices: Rules regarding sick policies for students and employees will be enhanced and strictly enforced to minimize the number of sick people on campus, as well as to allow continuity of learning from home for mildly ill or asymptomatic students. Enhanced technology has been acquired to allow for this. More details about this sick policy, including what symptoms to check for and who to notify if sick, will be shared as we near opening in August. 

Quarantine and contact tracing: If a student or employee has a COVID-19 infection, our Health Center will support the San Diego Department of Public Health’s efforts for contact tracing and enforcing quarantine of those infected and their contacts. Provisions will be made to support continuity of learning from home during quarantine periods. 

Food Service: Food service in partnership with The French Gourmet (TFG) and Common Grounds will be available on campus. Additional safety measures include; implementing an online pre-order system including but not limited to, hands free purchasing through MealTime. All TFG team members will wear protective face coverings and non-latex gloves at all times while performing job duties. Cashless payment options through the mealtime account will be accepted and encouraged. For non-prepaid orders a specific team member is dedicated to payment systems and handling cash as well as any other forms of payment and will not touch food products. There will be a specific team member dedicated to sanitizing all common surfaces before and after service times. Physical distancing practices will be implemented and appropriate sneeze-guards at food counters. Additional food dissemination locations will be set-up near Common Grounds. Per the updated schedule, only students staying on campus for G-Block, after school activities, or late pick-up should be staying on campus for lunch. As always, students will be able to bring their own lunch to school as well.

Other safe classroom practices: Teaching methods will be adjusted to eliminate shared equipment or learning materials between students. Homework or learning materials will only be submitted electronically.  Classroom practices will eliminate the transfer of objects between home and school and the touching of other students’ personal belongings. While in the classroom, students will remain in their seats behind an added 24 inch plexiglass screen, with their protective face covering on at all times. Collaborative learning will still be a quintessential part of the classroom environment, within small groups.

Self-care and well-being: Pedagogy and classroom practices will provide greater attention to student mental health and well-being to build resilience and cope with the stress or anxiety students may experience in this pandemic context. A focus on social and emotional skills will also be woven into the curriculum throughout the year. 

Excursions, Camps, Student/Faculty Travel: All off-campus excursions, field trips, student, faculty/staff travel has been suspended.

Visitors on campus: All visitors to campus, including parents, will have temperature and COVID-19 symptoms screened upon arrival. All visitors must wear face coverings to enter. Due to COVID-19, there will be essential visitors to campus during the academic school day. All visitors will need to make appointments in advance. These provisions will not apply to parents simply picking up children and remaining in their vehicles. 

Family Travel Policy: Families should avoid all unnecessary travel. All OLP community members will need to comply with the CDC Travel Advisories regarding self-quarantine mandates for travel and specifically international travel. If a student and family travels, and needs to self-quarantine upon their return for the safety of the OLP community, provisions will be made to support continuity of learning from home during those periods.

Mass, assemblies and large group gatherings: Based on guidance from state health officials all large group gatherings will be held virtually at all safety tiers. When possible, individual class levels will be brought together with safe physical distancing practices in place. 

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Thank you to our two task forces (composed of OLP administration and faculty, parents, community members, business leaders, and public health experts) for looking at best practices across the nation and globally to identify how to return to a standard face-to-face environment while maintaining the safety of all students, faculty, and staff. We know that girls learn best when able to do with social interactions and with teacher and student collaboration.

Campus Readiness Task Force

  • Dr. Lauren Lek, Head of School, OLP
  • Toni Russo, Director of Facilities, OLP
  • Rivka Bent, Chief of Staff, Office of the Head of School, OLP
  • Paul Baribault, President & Chief Executive Officer at San Diego Zoo Global
  • Tony Evenson, Chief Financial Officer at Manpower
  • John Galvan, Director of Schools for the Office of Schools at the Diocese of San Diego
  • Dr. Edward Greene, Regional Medical Director at Sharp Rees-Stealy South Bay
  • Victoria Greene, RN, Director of Staff and Infection Prevention at Victoria Post Acute Care
  • Dr. Melissa Halter, Assistant Vice President of Student Affairs for Student Wellness at the University of San Diego
  • Cheryl Kim ’94, Sr. Director, Flow Cytometry Core Facility La Jolla Institute for Immunology
  • Sonia Maciewjewski ‘06, Scientist in Microbiology & Molecular Genetics at Novax, INC.
  • Gary Matthews, Vice President Resource Management and Planning at University of California, San Diego 
  • Dr. Gregory Matwiyoff, Pulmonary Specialist and Critical Care Doctor, at Naval Medical Hospital, San Diego
  • Tyler Renner, Director of Community Outreach at Office of Councilmember Chris Ward
  • Sandro Romero, Director of Operations at CityWide Maintenance of San Diego

Instructional Task Force

  • Lauren Lek, Head of School
  • Jessica Hooper, Assistant Head of School
  • Dr. Angie Gascho, Instructional Practices and Technolgy Integration Director
  • Marlena Conroy, Assistant Principal, Director of Campus Life
  • Aaron Gonzalez, Assistant Principal, Director of Athletics
  • Emily Devereaux, Social Studies Department Chair
  • Alma Kim, World Languages Department Chair
  • Ryan Martin-Spencer, Theology Department Chair
  • Tim Paluso, STEM Department Chair
  • Jenny Rodriguez, Math Department Chair